From job to shortlist in five steps.
RecruitingPilot runs the repetitive middle of the funnel automatically and hands your recruiters a ranked, reviewed shortlist to act on.
- Step 1
Add your job
Enter the role and its requirements. RecruitingPilot turns them into the screening criteria the AI uses on every call — experience, availability, certifications, and anything else that decides the fit.
Role requirementsScreening criteria - Step 2
Candidates come in
Add candidates to the campaign or bring in your applicant list. Resume upload and scoring is rolling out now to queue the strongest candidates first.
Add candidatesResume scoring — rolling out - Step 3
AI calls and screens
Calls are placed automatically. The AI runs an adaptive interview from your criteria and asks natural follow-ups, while missed calls stay in the campaign to reach again — no recruiter time spent dialing.
Automatic callsAdaptive interviewMissed calls tracked - Step 4
Results land in your dashboard
Every completed call returns a transcript, an AI summary, and a score. Call status updates live, so you can watch the pipeline fill in real time.
TranscriptAI summaryScore - Step 5
You review and act
Open a ranked shortlist and work the top of the list first. Recruiters make every advance-or-reject decision — the AI never rejects anyone on its own.
Ranked shortlistHuman decisions
The result: a ranked, reviewed shortlist your recruiters can work top-down — while every decision stays theirs.
What the platform handles vs. what your recruiters own.
- Placing the screening calls
- Running the adaptive screening conversation
- Transcribing and summarizing every call
- Scoring and ranking candidates
- Deciding who gets called
- Judging the summaries and transcripts
- Choosing who advances and who doesn't
- Making the placement
Run this workflow on your open roles.
Book a 15-minute walkthrough and watch RecruitingPilot take a real role from applicants to a ranked shortlist.